Make a complaint or send a compliment
Feedback
We do our best to make sure you always receive the best possible service.
Most of the time, we’ll get it right the first time and we love hearing about when you’ve had great service from our colleagues.
Every now and then, the standard of our work might fall below your expectations. If this happens, you have the right to complain and let us know. We’ll always do our best to put it right.
Complaints
A complaint is when we fail to provide a service we said we would, or it hasn’t met your expectations.
If you need a repair done, or want to report anti-social behaviour, we have different forms for those.
Complaints are really valuable to us because they let us know what means most to you, and how we can do better.
We have a complaints process that we follow to get the best result for you.
Stage 1
If something goes wrong, the first thing we’d like you to do is get in touch to let us know.
We’ll do our best to solve your problem there and then.
If we can’t fix your issue straight away, we’ll ask our Service Manager to get in touch within two working days, who will do as much as they can to help you.
If the Service Manager can’t solve the problem, it will be fully investigated by Investigating Officer will let you know they’ve had the information within two working days.
The Investigating Officer will then look into your complaint and will get back to you with a full response within 10 working days.
If they need more time to look into things, we’ll let you know.
After the Investigating Officer has looked into your complaint, we will let you know the outcome that we think is best for you, and for us.
If you don’t agree with the findings, you can request an appeal.
Stage 2
One you have informed us that you wish to make an appeal we will ask you to be clear on the points that you wish to make your appeal on and we will assign the appeal to a more senior Investigating Officer.
They will have another look they may wish to come and visit you or call you to discuss the complaint.
You will then receive a full response within 10 working days.
Independent Review
If you’re still not happy with the outcome, the best people to contact are The Public Services Ombudsman for Wales or The Financial Ombudsman Service.
These are confidential, free of charge and independent services that can help you.
Compliments
We also love to hear when our colleagues do amazing work. It’s always great to hear good news!
If you tell us about someone who’s given you great service, we’ll let them and their manager know.
Submit a complaint or compliment
To make a compliment or complaint, you can:
- Fill in our complaints and compliments form below
- Call us between 8am and 6pm Monday to Friday on 0300 1212 345
- Using our online webchat service
- Contact us on Facebook
- Email us directly at hello@hedyn.wales